Terms and conditions for hire of grass and synthetic sports pitches

4.1. To ensure the resting of pitches and or efficient use of resources the council reserve the right to re-locate a hiring to an alternative pitch and or location.

4.2. The hirer shall ensure that all team members and spectators are aware of these terms and conditions. The hirer will be responsible for the preservation of order during the period of hiring both on the pitch and whilst using the facilities. The hirer shall be liable for and shall indemnify the council in respect of:

• any loss or damage done to any land, pitches, buildings or facilities belonging to the council including any furniture, fittings, apparatus, equipment and appliances
• loss or damage to any third party property arising out of or by reason of the hiring or left at any of the facilities
• personal injury to, or the death of, any person arising out of or by reason of the hiring
• loss or damage to any person or property arising in consequence of any breach of these conditions whether or not during the period of hire, unless due to any negligence or breach of statutory duty of the council, its servants or agents

4.3. The hirer is responsible for providing any medical attention or facilities to team members, employees and invitees of the hirer.

4.4. Advertisement banners can only be displayed at a site with written (provided via email) approval from a council officer. Unauthorised banners will be removed and destroyed.

4.5. An officer of the council and its contractors shall at all times during the period of hire have free ingress and egress to and from the facilities.

4.6. Pitch attendants must not be prohibited from carrying out their duties or requested by the hirer or any employees or agents of the hirer to undertake additional duties.

4.7. Parking spaces are limited near pitches; users should car share, cycle, or use public transport. Consideration should be given to local residents and emergency services.

4.8. If the hirer encounters any problems on the day of hire then the sports grounds supervisor should be contacted on 07767 100550.

4.9. All hirers must comply with the council’s equal opportunities policy wherein they do not exercise any discrimination on the grounds of race, nationality, colour, ethnic or national origin, age, sex, marital status, sexual orientation, religion, creed or disability.