Apply for Community Board project funding

Typically, we award funding to:

• constituted voluntary-led organisations with charitable aims
• registered charities
• charitable incorporated organisations (CIO)
• social enterprises
• community interest companies (CIC)
• companies limited by guarantee that have charitable aims
• town and parish councils

Volunteer-led organisations, registered charities and CIOs must:

• have a management committee with a minimum of four unrelated members
• have a bank or building society account in the name of the organisation/group, with a minimum of two unrelated cheque signatories
• have charitable aims
• provide evidence of good governance practices and sound financial management (including registering with the Charity Commission, CASC or other governing body, depending on the size of the organisation)

Usually, you must register with the Charity Commission if your charity is based in England or Wales and has over £5,000 income per year. We may ask for evidence of this in the form of a letter from the Charity Commission confirming receipt of your application for charitable status.

Social enterprises, Community Interest Companies (CIC) and other companies must have:

• a management committee with a minimum of three directors, or four directors if two are related
• a bank or building society account in the name of the organisation/company, with a minimum of two unrelated cheque signatories
• clear charitable purposes and a defined social benefit
• a recognised status (for example a company limited by guarantee), and be registered with the necessary relevant body (for example Companies House)
• a nominated organisation as an asset lock body.

In addition, social enterprises, CICs and other companies must demonstrate within applications that:

• the company has been registered for a minimum of 12 months
• a reasonable percentage of their income has been earned through trading
• the project they wish to fund is not a tradable asset or service
• the application is made for cost to deliver the project not managing the CIC
• the project or activity for which funding is sought is charitable i.e. it must not be part of the trading services for which they would usually have a charge
• there is clear evidence of need from the community and the benefit must also be clear

In managing your organisation, we would expect that the appropriate policies are in place.

These should include (if appropriate) but not be restricted to:

• safeguarding policies and procedures for children and vulnerable adults
• public liability insurance
• employer’s liability
• equality and diversity
• disclosure and barring service (DBS) checks carried out and in place for all paid and unpaid volunteer staff working with children and vulnerable adults

While we may not always ask that these are submitted with all applications, we do anticipate that you hold appropriate assurances and that these can be produced upon request.

Applicants seeking funding must satisfy the following set of conditions.

If you do not meet these requirements (for example you are not a constituted group) we would still encourage you to get in touch with your Community Board to discuss your situation and project proposal to enable us to explore all options and support available.

Community Boards can consider funding applications of up to £15,000. Contributory funding is required for all applications.

All applications are subject to the Council’s Anti-Fraud & Corruption Policy.

On project completion you will be asked to provide a redacted bank statement to show proof of payment/s and copies of all receipts and invoices associated with your project. You will also be required to complete an evaluation form.

Funds awarded may only be used for the purpose specified in the application. It is the applicant’s responsibility to contact the Community Board if there are any changes to the project.

Project proposals and applications must:

• show how the funding will be used to address one or more of the Community Board priorities and wider council priorities
• be for specific time limited projects
• set out the project’s intended outcomes and evidence how it will benefit communities within the Community Board area
• provide comprehensive details of projected project income and expenditure and demonstrate value for money
• provide details of contributory funding
• where other sources have been sought, provide evidence and show how the Community Board’s contribution is an essential part of a multiple funding package
• if seeking funding of over £15,000, provide a sustainable project plan including risk management and additional evidence such as audited financial accounts and bank statements
• where seed funding is being applied for, have a sustainable project plan including risk management
• show how the project will be sustained after Community Board funding has been spent

Project proposals and applications must not:

• be used to fund the statutory responsibilities of Buckinghamshire Council
• be for political purposes
• be for the benefit of a single individual
• fund activity or facilities which are the primary funding responsibility of another body
• fund activity aimed at the promotion of political or religious beliefs
• come from a commercial organisation when the purpose is to increase profit making activities

In addition to this the Community Boards would not normally fund:

• retrospective projects or where expenditure has already been incurred/committed. There must be at least 8 weeks between receipt of applications and the start of activities for the assessment process to be completed and proof to be provided to show that funding is needed
• core, routine or ongoing maintenance costs
• fundraising activities and events or organisations fundraising for outward distribution to other service providers
• political or religious activities or capital improvements to any religious building (faith organisations may apply for funding towards a project/activity that is open to the whole community and has wider social benefits)
• projects already receiving funding from Buckinghamshire Council- there may be exceptions where funding could be used to enhance or expand existing projects
• projects involving membership-only organisations where the general public (such as non-members) are unable to use the facilities
• projects that previously received funding from the Community Boards
• recurrent projects or events

Read the terms and conditions for Community Board Funding [DOCX, 153KB].