Privacy and the High Wycombe Community Governance Review
This privacy notice explains how Buckinghamshire Council (the data controller) will use the personal information we collect about you when you respond to the review consultation.
Information held about you
We collect the following personal information from you when you respond to our consultation:
- your name
- your full address
We also ask for the following optional demographic information:
Why we need your information
We need your information to:
- verify if you are an elector (a statutory consultee) living in the unparished area of High Wycombe
- understand if responses to the consultation are demographically and geographically representative of High Wycombe
- discount duplicate responses to the consultation
How we use your personal information
Your name and address will be verified against the Electoral Register to check if you are an elector in the unparished area of High Wycombe. If you are not registered to vote in High Wycombe, you can still take part in the consultation. Demographic data will be separated from your name and address for verification purposes.
Your postcode and demographic data will be used to understand if responses are demographically and geographically representative of High Wycombe.
No responses will be attributed to individual respondents.
What the legal basis for us to process your data is
The legal basis for processing the data under the UK GDPR and Data Protection Act 2018 is:
Article 6(1)(e) We need it to perform a public task
Electors are a statutory consultee of a Community Governance Review. To demonstrate electors have been consulted, it is necessary to collect name and address to be able to verify if a respondent is an elector or not.
Article 9(2)(a) explicit consent
Providing any optional information is taken as consent. This consent can be withdrawn at any time by contacting [email protected]. This may mean your consultation response has to be withdrawn, or it may not be possible depending on the stage of processing reached.
How we share and process your information
We will share your information with:
- third parties (data processors) contracted by Buckinghamshire Council to work on behalf of the Council to support the Community Governance Review – third parties include: NEMS Market Research (for postal responses only)
- other relevant services within the council, for example the Business Intelligence Team to be able to carry out analysis of the consultation
We will securely hold your information and only keep it for as long as is necessary. Where information is no longer needed it will be confidentially disposed of.
Automated decision making
We do not carry out any automated decision making in relation to this information.
Our Data Protection Officer can be contacted at:
By email at [email protected]
Or by phone at 0300 131 6000.
If you have any concerns about our use of your personal information, you can make a complaint to the Data Protection Officer. You can also then complain to the ICO if you remain unhappy with how we have used your data.
Date of publication/last update: February 2024
Date of completion of project/processing: expected December 2024