Privacy and Client Transport (drivers and passenger assistants)

This Privacy Notice explains how the Client Transport service at Buckinghamshire Council will use the personal information we collect about you when you work on a council operated transport contract for this service.

Information held about you

We can hold the following information on you:

  • your personal details (name, address, phone number, date of birth, email address, gender, any previous names, proof of identity, photograph, certificate of good conduct)
  • evidence of your right to work in the UK (passport, birth certificate, adoption certificate, marriage or civil partnership certificate, biometric residence permit, immigration documents, firearms licence, HM Forces ID card, bank or building society statement, P60 or P45, benefit statement, mortgage statement, Council Tax statement, pension or endowment statement, credit card statement, Proof of Age Standards Scheme (PASS) card, utility bill, EEA National ID card, letter of sponsorship, entitlement correspondence from DWP or HMRC or Employment Service or Local Authority or Home Office)
  • your employer
  • details of your referees and their references
  • your DBS record, including criminal convictions, cautions, fixed penalty notices
  • your driver record, including driving licence, Certificate of Professional Competence, Taxi Licence
  • your training records
  • record of contact we have had with you (such as calls, notes and correspondence).

Why we need your information

We need your information to:

  • assess whether you are suitable to transport children, young people and adults for council operated transport contacts.

What is the lawful basis for us to process your information?

The lawful basis for processing the personal information under the Data Protection Act 2018 and UK GDPR is:

  • Article 6(1)(e) We need it to perform a Public Task
  • Article 6(1)(b) We have a Contractual Obligation.

Where we need to use your special category information or information about criminal convictions, we can use it for:

  • (g) Reasons of substantial public interest (with a basis in law)
    • Data Protection Act 2018 Article 6 – Public Task
    • Data Protection Act 2018 Article 10 – Schedule 1 Part 1
      • 1 Statutory etc and government purposes
    • Data Protection Act 2018 Article 10 – Schedule 1 Part 2
      • 11 Protecting the public against dishonesty etc (when not a Consent situation)
      • 18 Safeguarding of children and of individuals at risk
    • Data Protection Act 2018 Article 10 – Schedule 1 Part 3
      • 29 Consent
    • Data Protection Act 2018 Part 7 Supplementary and Final Provision
      • 184 Prohibition of requirement to produce relevant records.

How we share and process your information

We will share your information, if appropriate, with:

  • other bodies in connection with the prevention or detection of crime, the apprehension or prosecution of offenders, the assessment or collection of any tax or duty
  • other bodies in connection with criminal or legal investigations or proceedings including fraud (and the National Fraud Initiative) or regulatory functions (such as the Local Government Ombudsman)
  • your employer
  • other relevant services within the council.

We may share information with third parties if we are legally obliged to do so, for example, if it is necessary to safeguard or protect a child, young person or adult.

We will securely hold your information and only keep it for as long as is necessary. Where information is no longer needed it will be confidentially disposed of.

Automated decision making

We do not carry out any automated decision making in relation to this information.

Your rights

You have legal rights over your information. For details of those rights, see our corporate Privacy Policy. Your rights will differ depending on our lawful basis for processing your personal information.

Our Data Protection Officer can be contacted at:

Buckinghamshire Council
The Gateway
Gatehouse Road
HP19 8FF

By email at [email protected]

Or by phone at 0300 131 6000.

If you have any concerns about our use of your personal information, you can make a complaint to the Data Protection Officer. You can also then complain to the ICO if you remain unhappy with how we have used your personal information.

Date of publication and last update: 18 December 2023