Privacy and the UK Community Renewal Fund

Buckinghamshire Council respects your privacy and is committed to protecting your personal data. This privacy notice explains how Buckinghamshire Council (the data controller) will use the personal information we collect about you when you use this service.

We'll collect the following information from you:

• applicant’s name
• bid manager’s name and position
• contact details
• Senior Responsible Officer’s name and contact details
• any other personal data contained within the UK Community Renewal Fund Application Form
• any personal data contained within the financial accounts submitted by private, charitable, voluntary and community sector applicants
• any personal data about project deliverers and/or project beneficiaries contained within the monitoring and evaluation reports.

If your bid is successful, your personal data will be held for up to two years from the closure of the bidding process. This is currently estimated to be July 2023. As part of the monitoring process, we'll contact you regularly to ensure our records are up to date.

Should your bid be unsuccessful, we'll erase your personal data.

We'll use your personal information in order to fulfil its duties as the lead authority for the administration and management of the UK Community Renewal Fund in Buckinghamshire.

We'll use your personal information to contact you:

• about your submitted bid
• about the lead authority assessment process
• to inform you if your bid was shortlisted by the lead authority
• to advise you if the UK Government will award the fund to your bid or not
• to enter into a grant funding agreement if your bid is successful
• to be able to monitor and evaluate your bid if it is successful
• to discuss publicity, branding and communication requirements if your bid is successful
• to discuss matters specific to the fund

We'll process your data according to the provisions of the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

We rely on:

• Article 6 (1)(e) of the UK GDPR i.e. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller as the lawful basis on which we collect and use your personal data
• the Article 9(2)(j) condition ‘necessary for archiving / scientific / historical research or statistical purposes’ in accordance with Article 89(1) to process special category data, if any

We'll share the personal and any special category data contained within the UK Community Renewal Fund Application Forms with:

• the UK Government, via the Ministry for Housing, Communities and Local Government (MHCLG), view the UK Government’s Privacy Notice
• within Buckinghamshire Council to undertake the independent technical evaluation of the project bids

As we have a duty to ensure the applicant’s organisation is legally constituted and can receive public funds, your personal data may also be shared with financial credit check organisations and other regulatory and statutory bodies if you're from:

• the private sector
• charitable sector
• voluntary or community sector

We'll be undertaking due diligence checks on the organisation to prevent crime or fraudulent activity before we enter into any funding agreement.

We'll share personal information with:

• law enforcement or other authorities if required by applicable law or in connection with legal proceedings
• our legal and professional advisers in the event of a dispute, complaint or claim

Your personal data will not be sent overseas.

We'll not use your data for any automated decision making.

You have legal rights over your information. For details of those rights, see our corporate privacy policy.

Your rights will differ depending on our lawful basis for processing your data.