Book park land for your event in Aylesbury Vale

Fixed Terms and Conditions

For information on the fees and terms & conditions for hosting an event on council land, see our terms and conditions page.

The forms and documents needed are:

  • a 2022 to 2023 application form for events taking place between 1 April 2022 and 31 March 2023
  • a completed risk assessment (see our guidance notes for help)
  • a site plan of the chosen location, clearly showing where any items such as inflatables, tents, mobile food vans, generators etc. will be. (see the maps of the parks for information)
  • a copy of your public liability document

All documents can be uploaded via the application form. You can also send the documents by emailing them to our communities team.

Fees and Charges for 2022 to 2023

Type of Event Fee Deposit Required

Weekly or Monthly Activities

such as fitness or personal trainer sessions

1 or 2 sessions a week

£10.61 plus VAT per week

To be confirmed, depends on event details

Weekly or Monthly Activities

such as fitness or personal trainer sessions

3 or 4 sessions a week

£17 plus VAT per week

To be confirmed, will depend on details of event

Weekly or Monthly Activities

such as fitness or personal trainer sessions

5 or more sessions a week

£22.25 plus VAT per week

To be confirmed, will depend on details of event

Private Event or Birthday Party with only a small bouncy castle or small gazebo (for individuals looking to hire a park for a non-public event such as a family party, excluding 18th or 21st parties)

This fee is not eligible for charity or public sector discount

£27.83 plus VAT per day

To be confirmed, will depend on details of event

Private Event or Birthday Party with a large bouncy castle, marquee or other equipment (for individuals looking to hire a park for a non-public event such as a family party, excluding 18th or 21st parties)

This fee is not eligible for charity or public sector discount

£55.83 plus VAT per day

To be confirmed, will depend on details of event

Mini Event

(Guideline expected attendance of up to 200 people per day)

£106.25 plus VAT per day

To be confirmed, will depend on details of event

Small Event

(Guideline expected attendance of up to 400 people per day)

£225.83 plus VAT per day

To be confirmed, will depend on details of event

Medium Event

(guideline expected attendance of up to 999 people per day)

£310 plus VAT per day

To be confirmed, will depend on details of event

Large Event, Fair or Circus or other major ticketed event.

This rate applies regardless of numbers attending, due to wear and tear of bringing large vehicles and equipment onto site.

£450.83 plus VAT per day

Minimum £1,000 deposit

Get in/out days

(for events which require use of the land on days either side of the event day to set up and/or clear down from their event)

£112.50 plus VAT per day

N/A

Water Rate

Use of water in Vale Park

To be measured based on usage

Medium events and upwards

Preparation of Park for Event

This may include grass cutting, waste removal, stocking public toilets etc.

Dependant on location and type of event

Medium events and upwards

Discounts

The following discounts will apply to the above fees:

  • 20% for public sector organisations
  • 40% for charitable organisations (registered charity number must be provided on application)